Privacy Policy

1. Who Handles Your Information

Nomads Basecamp is organized and operated by Saarang Services Pvt. Ltd., Nepal.

For certain international ticket transactions, payment-related information may also be handled by Leadsas Global LLC, Wyoming, United States.

Depending on the transaction, third-party payment processors and technology providers may also process information necessary to complete your payment.

2. Information We May Collect

We may collect information including:

• Full name
• Email address
• Phone number
• Country of residence
• Billing information
• Ticket and registration information
• Company, profession, or professional information voluntarily provided during registration
• Dietary, accommodation, or event preferences voluntarily provided by you
• Communications sent to Nomads Basecamp
• Website usage and technical information such as browser, device, IP address, and cookies where applicable

Additional information may be requested when necessary to provide a specific activity, accommodation, trek, travel experience, or other service included in your booking.

3. Payment Information

Payments may be processed by third-party payment providers, including Stripe or other authorized payment processors.

Nomads Basecamp does not ordinarily store complete credit or debit card numbers on its own systems when payment information is submitted directly through a third-party payment processor.

Payment providers process payment information according to their own terms, privacy policies, security standards, and applicable laws.

4. How We Use Information

Information may be used to:

• Process ticket purchases and registrations
• Confirm and manage bookings
• Communicate important event information
• Provide accommodation, activities, experiences, or other purchased services
• Provide participant support
• Prevent fraud and unauthorized transactions
• Maintain security
• Improve our website, events, and participant experience
• Meet accounting, taxation, regulatory, and legal obligations
• Send event-related updates and, where permitted, relevant information about future Nomads Basecamp activities

5. Sharing of Information

We may share information where reasonably necessary with organizations involved in delivering your booking, including:

• Payment processors
• Hotels and accommodation providers
• Event venues
• Travel and experience partners
• Trekking or activity operators
• Technology and website service providers
• Professional advisers
• Government, regulatory, tax, or law-enforcement authorities where legally required

We do not sell personal information to third parties.

6. International Data Processing

Because Nomads Basecamp serves participants from multiple countries and uses service providers in different jurisdictions, information may be processed or transferred outside the country where it was originally collected.

Where required, reasonable measures will be taken to protect personal information during such processing or transfer.

7. Cookies and Website Technologies

The Nomads Basecamp website may use cookies and similar technologies for essential website functionality, analytics, security, performance, and user experience.

Third-party services integrated into the website may also use cookies according to their respective privacy policies.

8. Data Retention

We retain personal information only for as long as reasonably necessary for event administration, customer support, accounting, taxation, dispute resolution, fraud prevention, legal compliance, and legitimate business purposes.

Different categories of information may be retained for different periods where required by law or operational necessity.

9. Data Security

We take reasonable administrative and technical measures to protect personal information.

However, no internet transmission, website, or electronic storage system can be guaranteed to be completely secure.

10. Your Rights

Depending on the laws applicable to you and your transaction, you may have rights relating to your personal information, including requesting access, correction, deletion, or restriction of certain processing.

Requests can be submitted using the contact information below. Certain information may need to be retained where required for legal, accounting, security, fraud-prevention, or contractual purposes.

11. Third-Party Services

Our website or communications may contain links to third-party websites and services.

Nomads Basecamp is not responsible for the privacy practices of independent third parties. Participants should review the privacy policies of those services where appropriate.

12. Changes to This Policy

We may update this Privacy Policy when our services, event operations, legal requirements, or technology change.

The latest version will be published on the Nomads Basecamp website with an updated revision date.

13. Contact

For privacy questions or requests:

Email: communications@nomadsbasecamp.com

WhatsApp: +977 9843906282